The business world is one of the most cutthroat areas in the entire field. Being in the corporate world might be one of the most sought after jobs, but getting inside is just the start. There are many things that you need to familiarize yourself with within your job scope. Aside from that, you will need to adjust to the environment.
Each company has its own culture, and each department inside also has its own subculture. Balancing this with other nuances, and can be the challenge that you may want to beat. After all, you have done everything to get to your position.
Organizing An Event Right
One of the most daunting tasks that anyone could ever face in the corporate world though is organizing an event. It might be something that you may only face occasionally, depending on your company and your position. However, once given to you, it is usually considered as a crucial task.
For one, this is probably going to be a corporate event attended by everyone from the top management to the rank and file. If this messes up, then it will be remembered by everybody. If you succeed though, then it will be a plus mark on your career while you are still in that business.
If you are faced with this kind of responsibility, it is important to know what you will be facing. One of the first things that you need to secure is the venue. There are many corporate event venues Long Island, but it can be tricky to choose one.
It might be just a portion of the entire New York state, but there are so many establishments in this location. You will need to choose the best because this will be a part of your company’s history. Below are some of the things that you need to check out before choosing the right venue.
Things To Take Into Consideration When Planning
1) Location and Accessibility
This is probably the most obvious, but still one of the most important of all these aspects. The kind of location will depend on the event that you will be organizing. If it is a party or an informal gathering, then you will have more freedom with the location choice.
The beaches can be your option, but there are also some closed-off and private areas. If it is a more formal gathering, then an appropriate place would be a hotel or something along those lines. It should also be near enough that travel will not be an issue.
2) Parking Area
Another thing that you need to consider is the parking area. Your bosses and co-employees might need to bring their own vehicles. This is Long Island after all: even if most places can be reached on foot, it would be better in a car.
The location should be able to handle all of the vehicles that would most likely arrive. Better yet, reserve some spaces for the top management and other VIPs if there are limited ones available. However, you should consider somewhere that could accommodate most of the vehicles as much as possible.
3) Area Capacity
Arguably, this is the next most important factor that you need to plan out way before the event. You should be able to secure the number of people who are going to attend your gathering. Then, that is the time when you can choose the venue. It should not be the other way around, or you will have trouble fitting all of the guests.
Remember, it would be better to have more vacant seats than some of your guests left standing up. It would be a backlash against you, even if the rest of the event is outstanding.
4) Food and Beverage
First, all gatherings must have some sort of food and beverage before you can continue. This is not a meeting wherein the participants would just be left seating and listening. Most of these events will last for hours, and your guests might end up getting famished in the middle of it.
You can coordinate with the venue providers about this if they have a team that can do it for you. If they only offer the location, then it would be best to find a caterer that can meet the demands of your guests. This will also depend on the number of people who are going to attend.
5) Mapping and Layout
Before the event starts, you need to map the ways of getting there. Long Island might be a smaller area, but people can still get lost in the maze of streets and roads. Describe the directions properly and it would be better to be clear about it. Also, you need to have a map of the location itself.
You must be familiar with the entrance and exit points, and this information should be given to the guests as well. Security should be your utmost priority in this scenario, so you need to have a place that has them already in place.
6) Acoustics and Surrounding Sound
It wouldn’t be an event without any kind of music or sound, right? The place itself should have great acoustics for any kind of gathering, whether it is a formal one or otherwise. The people inside should be able to hear each other without disturbing what is going on in front.
You should have a sound system set-up as well if you need it. Microphones should be tested properly, and you need to have spares because you can never predict what is going to happen. Learn more about how it works here: https://www.morefield.com/blog/guide-to-room-acoustics/.
Lastly, the cost of everything should be accounted for. The place itself already has a cost, unless it is owned by your company. Food and beverage and the decorations would be an addition to what you will spend. You might also need to rent the sound system and this elevates the costs.
You need to be aware of your budget and how it would fit based on the number of guests. If you have a generous budget, then good for you and your organized gathering. You would have more room for other ways to make it more enjoyable for everybody.