Many variables can turn a party into a full-fledged disaster. From a food shortage to unexpected brawls, the list of things that can go wrong is quite extensive.
That said, if you’re planning to throw a party any time soon, it’s in your best interest to ensure that the entire program goes off without a hitch.
While a few hiccups here and there are to be expected, you want to ensure that the program flows smoothly and that every guest is satisfied.
Then, you may ask: how does one decrease the chances for chaos to just suddenly erupt?
The truth is that it’s incredibly hard to keep your party problem-free. What’s not impossible, however, is taking all the necessary steps to reduce the chances of something going wrong.
So, how does one throw a successful party? Without further ado, here are some ways you can make your next party something your guests will fondly remember.
1) Match The Venue and Guest List
When hosting a party, ask yourself these questions first: who will attend and where will it be held?
Knowing these two things will give you a better idea of the type of setting you’ll need to create. For instance, if you plan to host a company gathering, then a function hall may be a more suitable venue than a house party.
Furthermore, balancing these two aspects can also help you save on costs and make your guests feel comfortable.
Being cramped in a small restaurant can make any guest feel dissatisfied and leave the party. Similarly, whoever’s financing the party won’t be pleased seeing only a few guests in a spacious dining hall.
As such, it’s important to strike a balance between the venue and guest list.
2) Plan the Theme
With the venue and guest list all sorted out, it’s time to move on to the next element of your party: the theme.
If the reason for your party is an annual holiday like Christmas, then you don’t have to think too hard about planning a theme.
But for any other occasion, no matter how big or small it is, having a theme can help tie everything together. It’s also a pretty fun way to celebrate a special occasion or break the ice between guests.
Since you have a place and a general idea of who’s attending, start by brainstorming the crowd’s common interests and think from there. You don’t have to stick to one thing; feel free to mix and match elements from different themes to make it more interesting.
For example, if you’re inviting your cyclist friends and your music club friends, you can prop up a cool decorative bike in front of the venue and play some of your friend’s favorite songs through the speakers.
Of course, the final call is yours. Do whatever speaks to you and share that with your guests—your enjoyment matters too!
3) Get The Right Food and Drinks
Partaking in the food and drinks is often considered the climax of any social gathering, so it’s vital that you get them right.
There are a lot of ways you can acquire food and drinks. You can cook them all from the goodness of your heart, have guests chip in potluck-style, or hire a private chef or caterer to prepare all the dishes professionally.
Read up on Gathar’s guide to hiring a chef for a party for more valuable insights on the latter alternative.
If you’re hosting a party at home, be sure to prepare some light meals like chips and salads as starters.
For main courses, have a central meat dish—like a whole turkey, baked salmon, or roasted lamb. Be sure to have vegan options too for any guests with a restricted diet. Dessert should ideally be small, bite-sized things like tarts, cookies, and pastries that anyone can get and enjoy.
As for drinks, consider the guests’ preferences and serve both alcoholic and non-alcoholic beverages. Having a drinks menu is also a great way to make your party exude that air of sophistication.
By getting all these elements sorted out, your guests will feel stuffed and satisfied by the end of the party.
4) Prepare A Program Flow
A program flow is essential to any successful party. If you’re hosting a party, even if it’s a casual get-together, planning out some fun entertainment can help ensure that everyone enjoys themselves.
You don’t have to plan a complex program either; even just taking the time to get on stage and thank everyone for being there is enough. A start time and an end time for the party should also be set.
That said, it’s always best to make time for a few activities like game rounds, karaoke sessions, or a trivia game to allow everyone to let loose. If there’s an underlying reason for the party, be sure to mention it before everyone starts leaving too.
5) Hire Some Extra Hands
Depending on the size of the party, you might want to consider hiring some extra help.
If you need some ideas, a professional DJ, bartenders, photographers, and cleaners can all make the entire party flow more smoothly. If your budget is short, you can request volunteers from your peer group or network.
By hiring others, you won’t stretch yourself too thin and risk burning out. Plus, having extra hands can help make the party run smoother and more efficiently.
6) Be An Excellent Host
Visitors will often look for the host of the event as soon as they arrive and before they leave. They may also look for them if they’re encountering any trouble. As the party planner, you’re probably also the host, so be sure to brush up on hosting etiquette before the big day.
Here are some good host etiquette to get you started:
- Greet and acknowledge your guests
- Adjust the music and tone of the party as you see fit
- Be available and approachable when needed
- Provide a safe environment for your guests
- Thank everyone for coming
- Have fun (or at least, look the part)
By following these simple tips, your guests will surely feel more appreciated. This, in turn, can make them recall your party in a more positive light.
These are just a few essential tips that can help you plan an unforgettable party. We hope this can help you and your guests have a fun and satisfying time. Good luck!